Styremøte 2026-06-17

Styremøte i foreningen Bitraf 2026-06-17 onsdag 18:00-20:00

Referent Martin Stensgård

Møtet ble holdt på engelsk.

Summary:

• Stalker is barred from entry.
• Bylaws are to be changed.
• Kitchen is messy.
• Packing area is cleared.
• Room keepers are appointed.
• Debts are reducing.
• Grants are nearly spent.
• Members have psychological issues.

Present:

• Bjørnar Mikkelsen
• Fatima Ghoul
• Geir Sire
• Martin Stensgård
• Mattias Jardstål
• Nikolai Kolstad
• Thomas Winther

Stalker.

• A Bitraf member is being stalked by an ex who keeps trying to enter our space.
• Member is talking to police.
• Stalker is banned from entering, and photo is posted by entrance door.

Security has been too lax.

• A kid has been loitering alone.
• Nikolai: We should be stricter about letting people in.
• Thomas: Doors shouldn't be left open, but lately they have been.

Bylaw changes.

• Topic pushed from last meeting.
• Wording is to be ready for extraordinary general assembly.
• Accounting for last year is not yet complete.
• Nikilai: Push exact bylaw wording before assembly invitation.
• Some wish for a more flexible date of yearly meeting.
• Martin: Invite members to discuss bylaw changes before final wording.

Kitchen.

• Nikolai: Require free of charge 30 day sticker on food i refridgerators.
• Fatima: There have been complaints about stuff being moved around without a name.
• Fatima: Some people keep things all over the kitchen; should we require boxes?
• Thomas: Box wastes space if contents are small.
• Mattias: If no sticker, then throw away now.
• Nikolai: Some people store too much, also in other areas of the building.
• Bjørnar: Do we need a rule? Can talk to who it applies to.
• Nikolai: Will make rules about storage at Bitraf.

Packing area.

• Benjamin is extending the sewing room, and at the same time, the packing area.
• Geir: There will be a photo studio with a curtain.
• Nikolai: Sewing room sees a lot of use nowadays.

Room keepers.

• Martin: På norsk, romrøktere.
• Fatima collected nominations:
  • 3D printer room, **Alex**, Julie, Geir.
  • Woodshop, **Ghaith**, Karsten.
  • Metalworking area, **Mattias**, Alex.
  • Sewing room, Julie, **Benjamin**.
  • Chemistry room, **Geir**.
• Thomas: The main keeper suggests a minimum monthly operating budget.
• Fatima: Make a channel on Slack for room keepers.
• Geir: Will print room posters with portraits on Sunday.
• Nikolai: Wants multiple keepers per room, one of whom controls spending.

The suggested room keepers were selected without deliberation.

• 3D printer room, Alexander Solovyev.
• Woodshop, Ghaith Adib.
• Metalworking area, Mattias Jardstål.
• Sewing room, Benjamin Luane.
• Chemistry room, Geir Sire.

Economy.

• Thomas: Surplus every month.
• Enough so that jensa thought something was wrong.
• The smallest loan, 20 000 kr owed to Trygve Laugstøl, has been fully repaid.
• We have been repaying more debts this year than the previous.
• Improvement is mainly due to Plaato moving out, allowing rent increase.
• Nikolai: Two grants should soon be spent.
  • 1. Traditional wood crafts grant is almost done. Missing storage and furniture.
  • 2. Hot room grant is missing induction forge. There is now yet another promising lead.
• Fatima: Has some ideas for new grants.

Psychological issues.

• Nikolai: There was much talk after the Noemi case last year.
• Fatima: Everyone can not be made uncomfortable because of one person.
• Geir: Every member should be required to sign something when joining.
• Nikolai: Does not know what to say to new members.
• Bjørnar agrees.
• Martin: We should discover or reach consensus on behavior.
• Nikolai: It's difficult to catch someone in the [malicious] act.
• Mattias: Is often first to arrive, always to a messy kitchen.
• Fatima: Where is the line?
• Nikolai: Previous year's general assembly discussed guidelines.
• Bjørnar: Strict boundaries were discussed in board meetings.
• Nikolai: Written warnings is something.
• Mattias: Everything should be written.
• Bjørnar: Decisions should be written, should have written warnings.
• Nikolai: Has had many chats with people about what is not fine, and that has worked.
• Nikolai: Paperwork makes it more difficult to verbally correct.
• Martin: The board has not explicitly been given the right to ban people.
• Nikolai: The board has banned people, the general assembly can dismiss the board if it disagrees.
• Geir: This is explained in Norwegian organizational law.
• Nikolai: Suggest explicit bylaws about this for extraordinary general assembly.

Next meeting will be held at Bitraf on 2026-08-12 Wednesday 18:30.